They talked about savings from the Department of Public Works.
The Frederick Board of Aldermen on Wednesday discussed ways to address a shortfall in the City's fiscal year 2014 "Rainy Day" fund. Director of Finance Gerry Kolbfleisch told elected officials he brought up this concern with the Mayor on Monday, September 30th. "When I put the numbers in, came down to the bottom line, I saw this number was a bit shorter then it should be. And, of course, at that point in time, I took a look at it. Then that Monday, made the Mayor aware of that," he said.
Kolbfleisch says the fiscal year 2014 budget should set aside 12% of the city's revenues for a reserve fund in case of emergencies. He says the "Rainy Day" fund should contain $8,235,655, but instead, it has $5,945,753, which is $2,289,913 less.
"We need a short term fix," said Alderwoman Karen Young, who also went to say "we need a process so that this doesn't happen again."
Kolbfleisch proposed some fund balances from the Capital Improvements Program totaling $1,988,287.97 to help close the gap, and some savings on capital expenditures from the Department of Public Works. "We touched based with Department of Public Works and grounds maintenance, and they indicated these are the numbers they indicated that would be savings for equipment that we actually have already purchased, and did come in under the budget," he said.
The list of savings includes DPW Projects vehicles, General Administration vehicles, Maintenance Department vehicles, Streets vehicles and equipment, Traffic lines and equipment and Ground Maintenance Improvements. That total savings amount is $101,700.00.
But Mayor Randy McClement said he will approach other city agencies for savings, not just DPW. "There are other items that we know of that could come up in the future," he said. "But I was just trying to isolate what we can do to cover the shortfall."
Alderwoman Kelly Russell noted that these are only savings, not severe budget cuts. "There are no services being cut. There are no purchases being cut. There's nothing being cut as a result of this," she said.
"It's not as though as there's no balance. The balance is smaller than statutorily what it's supposed to be," said Alderman Michael O'Connor.
The board is expected to take up this issue at a future workshop. The Aldermen were told that an audit is underway, and the staff will return with an update once that's completed.